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FTE Demographics

*Full-Time Equivalent (FTE)

Report the full-time equivalent this provider is considered to be employed by your practice. A 1.0 FTE
provider works whatever number of hours the practice considers to be the minimum for a normal
workweek, which could be 37.5, 40, 50 hours, or some other standard.

  • To compute FTE of a part-time provider, divide the total hours worked by the provider by the total number of hours that your medical practice considers to be a normal workweek.

  • For example, a physician working in a clinic or hospital on behalf of the practice for 30 hours compared to a normal workweek of 40 hours would be 0.75 FTE (30 divided by 40 hours).

  • Do not report a provider as more than 1.0 FTE regardless of the number of hours worked.

 

*% Billable Clinical

Report in whole numbers the billable clinical percent for each provider listed. Billable clinical percent
can be calculated a variety of ways. In general, the calculations are all the same - the clinical effort
divided by the total effort. Often, the difference between formulas equals the units of measurement,
such as hours per day or sessions per week. The sum of % Billable Clinical, Administrative, Teaching,
Research and Other must equal 100%.
Include:

  • Direct patient care and consultation, individually or in a team-care setting, where a patient bill is
    generated or a fee-for-service equivalent charge is recorded.

  • Time spent coding and charting.

 

*% Administrative

Report in whole numbers the administrative percent for each provider listed. Administrative
percent can be calculated a variety of ways. In general, the calculations are all the same — the
administrative effort divided by the total effort. Often, the difference between formulas equals the
units of measurement, such as hours per day or sessions per week. The sum of % Billable Clinical,
Administrative, Teaching, Research and Other must equal 100%.
Include:

  • Medical directorships; and

  • Other administrative duties.

Do Not Include:

  • Time spent coding and charting.

 

*% Teaching

Report in whole numbers the percent of time the provider spent in teaching activities such as
classroom time, office hours, grading papers, and class preparation. For example, a faculty member
spending approximately 40 percent of his/her time in teaching activities should report "40." The sum
of % Billable Clinical, Administrative, Teaching, Research and Other must equal 100%.
Include:

  • Academic activities including teaching, tutoring, lecturing, and supervision of laboratory course
    work and residents where patient care is not provided; and

  • Nonclinical classroom time.

 

*% Research

Report in whole numbers the percent of time the provider spent in research activities. For example,
a faculty member spending approximately 30 percent of his/her time in research activities should
report "30." The sum of % Billable Clinical, Administrative, Teaching, Research and Other must
equal 100%.
Include:

  • Research activities including specific research, training, and other projects that are separately
    budgeted and accounted for by the medical school; and

  • Clinical research, funded or nonfunded.

 

*% Other

Report in whole numbers the other percent for each provider listed. Other effort and activities
include all activities not included in clinical, administrative, teaching or research effort, such as
professional development. The sum of % Billable Clinical, Administrative, Teaching, Research and
Other must equal 100%.

Actual Hours Worked per Week

Report the average number of hours the provider worked per week including hours for taking call
because it is reflective of total compensation.

Actual Hours Worked per Year

Report the actual number of hours the provider worked over the fiscal year including hours for taking call because it is reflective of total compensation.

Vacation Offered (in Hours)

If vacation and sick time can be reported separately for each provider, report the number of hours
the provider was offered for vacation per year.

Total Sick Time Offered (in Hours)

If vacation and sick time can be reported separately for each provider, report the number of hours
the provider was offered for sick time per year.

Total Paid Time Off (PTO) Offered (in Hours)

If vacation and sick time cannot be reported separately for each provider, report the amount of total
paid time off allocated per year.
Include:

  • Vacation days;

  • Sick leave; and

  • Personal days.

Do not include:

  • Holidays;

  • Short-term or long-term disability leave;

  • Workers' compensation leave;

  • Family and medical leave;

  • Sabbatical leave; or

  • Community service leave.

 
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