General Questions

Where and when is MPE: Operations Conference? 

The Conference takes place May 19-21, 2022 

JW Marriott Austin 
110 East 2nd Street 
Austin, TX 78701 

What is the dress code for the event? 

Business casual dress is appropriate for the conference. Remember meetings rooms can get chilly, so we always recommend easy layers for your comfort. 

What services are available for special needs and requests? 

MGMA takes steps to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently than other individuals because of the absence of auxiliary aids or services. Please contact meetings@mgma.com If you have any requests. 
 

Conference Registration and Refunds

How can I register to attend?  What are the registration fees? 

Click here to register. Registration fees vary based on membership status. Please see the different registration fees listed on the registration page.  

What is included in the registration fee?  

The full Conference fee includes access to the face-to-face conference in Austin taking place May 19-21, 2022. Registration includes access to all education sessions, receptions, Solution Center access and meal functions.  

All full conference registrations will also include a complimentary registration to the Medical Practice Excellence: Pathways Conference DX, taking place June 7-8, 2022 online. More information on this conference coming in January 2022.

What does registration plus membership include? 

Fee includes 12 months of MGMA membership and is available for NEW MGMA memberships only. Not valid for renewals. Your membership will be activated by the MGMA membership team within 7 days of your registration. An activation email will be sent upon activation. For more information, visit our membership page. Membership fee is NON-REFUNDABLE 

Who qualifies for student and faculty registration? 

To qualify for the student registration category, you must be a full-time student or resident. All faculty registrations are for full-time college or university faculty. You do not have to be an MGMA member. Proof of enrollment or faculty employment at an accredited university is required before registration can be processed. Email proof of status to the MGMA Service Center at service@mgma.com.  

Proof of enrollment for students can include a copy of their student ID or course enrollment documents. Students can register and send in their proof of enrollment at the same time. Your account will show pending until we have received and verified your enrollment.   

Does my conference registration include admittance to Thursday or Saturday Workshops?  

No. There is an additional fee for Thursday and Wednesday Workshops.  These programs are a great way to personalize and focus your time at conference with peers who share your interests.  

What is the cancellation policy? 

All cancellations must be submitted in writing to MGMA at service@mgma.com. Cancellations postmarked or received on or before March 19, are entitled to a full refund. Cancellations received between March 20-April 3 entitled to a refund minus a $150 processing fee. NO REFUNDS OR CREDITS will be issued after Tuesday, April 3.

What is the Event Cancellation Policy?  

MGMA reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If MGMA cancels an event, registrants will be offered a full refund. Should circumstances arise that result in the postponement of an event, MGMA has the right to either issue a full refund or transfer registration to the same event at the new, future date. MGMA will not be responsible for reimbursement of any participant’s expenses related to the cancellation or postponement of an event.  

Hotel Information

How can I reserve a hotel room, and what are the rates? 

Please refer to the location and housing page on the website for information on reserving a hotel room in the official MGMA housing block.  

Is there a credit card required when I book my hotel?   

All reservation requests will require a credit card guarantee, a one night’s deposit. Deposits will be refunded for rooms cancelled more than 48 hours prior to arrival. Name changes to room reservations may be made up to  seven (7) days prior to arrival at no charge.  

Why should I book within the MGMA Housing block?  

Staying at one of the official conference hotels allows MGMA to negotiate better rates in the cities you want to meet in and helps MGMA keep registration costs down.    

When booking through the official housing block, you’re supporting the Association by avoiding fees that result from significant sections of the room block being reserved but left unfilled or canceled at the time of the conference. If MGMA does not achieve a minimum number of overnight accommodations, the process of service will increase registration fees for future programs.