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Medical Group Management Association

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Staff Compensation

*Total Annual Compensation

Please read all instructions first to find which scenario fits your medical practice. There are separate instructions for how to report total compensation depending on your medical practice's tax status.

For C corporations (under United States federal income tax law, this refers to any corporation that is taxed separately from its owners), state the dollar amount reported as direct compensation in Box 5 (Medicare wages and tips) from the employee’s W-2.
Include:

  • 401K;

  • Life insurance; and

  • Any other pre-taxed deductions (Employee contributions).

Do not include:

  • Expense reimbursements;

  • Fringe benefits paid by the medical practice;

  • Flex spending accounts (FSA);

  • Health insurance; or

  • Employer contributions.


For partnerships (or LLCs that file as a partnership) state the dollar amount reported as direct compensation in Box 1 plus Box 4 minus Box 12 minus Box 13 from the employee’s K-1 form 1065.
Include:

  • In box 13: Codes A through W (this includes 401(k))

For S corporations (or LLCs that file as an S corporation) state the dollar amount reported as direct compensation in Box 5 (Medicare wages and tips) from the employee’s W-2 PLUS Box 1 minus Box 11 minus Box 12 from the employee’s K-1 form 1120S (combine amounts from both forms). 
Include:

  • Box 12: Codes A through S (this includes 401(k))

*Hourly Rate Compensation 
<Support Staff Only>

Indicate the amount the individual was paid hourly, if applicable. Do not annualize this number.
Compensation Method
Using the choices provided, select the compensation plan/financial funds flow model that best represents the compensation plan for the individual listed. If your compensation plan is not provided, select "Other" and specify the compensation method in the corresponding write-in field.

  • Hourly

  • Straight salary only (no bonus)

  • Base salary PLUS discretionary bonus (e.g., end-of-year bonus)

  • Base salary PLUS percentage of practice productivity and/or physician income (formula bonus)

  • Base salary PLUS percentage of practices net profit (formula bonus)

  • Base salary PLUS other formula bonus (e.g., number of patient visits, patient satisfaction, etc.)

  • Base salary PLUS deferred compensation (e.g., trusts, stock options, etc.)

  • Base salary PLUS combination of discretionary and formula bonuses PLUS deferred compensation

  • Other

 

Annual Overtime Compensation

  • Report the individual's annual overtime compensation accrual.

  • The amount listed as overtime should be included in the “Total Annual Compensation” amount.

 

Annual Bonus/Incentive Amount

  • Report the total dollar amount of any bonus or incentive payments received by each individual.

  • The amount listed as a bonus/incentive should be included in the "Total Annual Compensation" amount.  

 

Annual Retirement Benefits excluding FICA

Report all employer contributions to retirement plans including defined benefit and contribution plans, 401(k), 403(b), and Keogh Plans, and any non-qualified funded retirement plan. For defined benefit plans, estimate the employer's contribution made on behalf of each plan participant by multiplying the employer's total contribution by each plan participant's compensation divided by the total compensation of all plan participants.
Do not include:

  • Employer contributions to social security mandated by the Federal Insurance Contributions Act (FICA);

  • Voluntary employee contributions that are an allocation of salary to a 401(k), 403(b), or Keogh Plan; or

  • The dollar value of any other fringe benefits paid by the practice, such as life and health insurance or automobile allowances.   

Total Paid Time Off for Continuing Education (in Hours)

Report the total amount of paid time off allocated to each FTE for continuing education (CE).

Continuing Education Amount Offered (in Dollars)

Report the dollar value allocated to each FTE for continuing education (CE).

Vacation Offered (in Hours)

If vacation and sick time can be reported separately for each staff, report the number of hours the
staff member was offered for vacation per year.
Do not include:

  • Any amount of paid continuing education.

 

Total Sick Time Offered (in Hours)

If vacation and sick time can be reported separately for each staff, report the number of hours the staff member was offered for sick time per year.

Total Paid Time Off (PTO) Offered (in Hours)

If vacation and sick time cannot be reported separately for each staff, report the amount of total paid time off allocated per year.
Include:

  • Vacation days;

  • Sick leave; and

  • Personal days.

Do not include:

  • Holidays;

  • Short-term or long-term disability leave;

  • Workers’ compensation leave;

  • Family and medical leave;

  • Sabbatical leave; or

  • Community service leave.

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