Exhibitor Information

Service Kit

Please review the service kit carefully, as you will find important information to manage your exhibit experience in Nashville, Tenn. The kit includes details regarding services available from Freeman (furniture and accessories, shipping and labor) and vendor order forms (audio visual, floral, electricity, lead retrieval, internet and phone).

View service kit

Included with your exhibit booth

  • Two complimentary exhibitor registration with each 10’ x 10’ booth purchase
  • Online booth promotion in the Itinerary Planner
  • Booth drape: 8' high in the back, 3' high on the sides
  • Company listing in printed attendee materials if contracted by the deadline
  • Complimentary listing in the MGMA Vendor Directory

Exhibit Hall location and hours

Gaylord Opryland Resort and Convention Center
2800 Opryland Drive
Nashville, TN 37214

Sunday,  Oct. 11:  4:30 pm-6:30 pm
Monday, Oct. 12:  9:30 am-5:00 pm
Tuesday, Oct. 13:  9:00 am-1:30 pm

Exhibit Hall badges

Each exhibiting company has access to two complimentary exhibitor badges per 10' × 10' exhibit space. For example, one 10' x 10' booth receives two badges and a 10' x 20' booth receives four badges. All exhibitor representatives must be registered with MGMA and wear an exhibitor badge at all times during Exhibit Hall hours.

Exhibitor registration includes entrance into the Exhibit Hall, lunches, refreshment breaks, sessions and other conference functions. Exhibitors can request additional badges once the online registration system opens on June 18, 2015. Badges are non-refundable, but are transferable.

Conference housing

Experient is the Official Housing Provider for the MGMA 2015 Annual Conference. MGMA has worked diligently with the hotels in Nashville to establish room blocks for attendees and exhibitors. Improper solicitation of hotel reservations from any company or housing provider other than Experient is not approved by MGMA.

Reservations made by unaffiliated organizations may appear to be for lower rates, however they may be illegitimate, have unreasonable cancellation or change penalties, or be completely non-refundable. Please be aware of and report any unauthorized solicitation to MGMA.

Here is a list of known housing pirates:

  •     Corporate Booking Services
  •     National Travel Associates
  •     Global Housing Services, Corp.
  •     Global Travel Partners
  •     BookMyRooms
  •     Trade Show Housing
  •     GE Group Travel

Liability insurance certificate

Per your exhibit contract, every exhibiting company is required to send MGMA a completed liability insurance certificate. Contact your account manager for more information.

Please note: MGMA receipt of certificate is required prior to booth setup onsite.

Already have a booth?

Register for badges and housing

Contact us

Call MGMA at 877.275.6462, ext. 1836  Call us at 877.275.6462, ext. 1800

Email an MGMA account manager  Email an account manager

Submit a MGMA contact form  Submit a form:


Thank you to our conference sponsors

GE HealthcareMCISnavicurenew york lifetransworld systems


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