Exhibitor Information

Exhibitor contract Exhibitor FAQ Exhibitor checklist Service kit Exhibitor resources

Convention center rules and regulations  |  MGMA rules and regulations


Exhibit Hall schedule

Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109

North Halls 1-4

Exhibit Hall hours
Sunday, Oct. 26:  4:30 pm-6:30 pm
Monday, Oct. 27:  9:00 am-2:00 pm
Tuesday, Oct. 28:  9:00 am-2:00 pm

Thursday, Oct. 23:  12:00 pm-5:00 pm  (20' x 20' booths or larger)
Friday, Oct. 24:  8:00 am-5:00 pm  (all booths)
Saturday, Oct. 25:  8:00 am-8:00 pm  (all booths)
Sunday, Oct. 26:  8:00 am-12:00 pm*  (10' x 10' booths only, no crates allowed on show floor)

Tuesday, Oct. 28:  2:00 pm-10:00 pm  (no early teardown is permitted)
Wednesday, Oct. 29:  8:00 am-1:00 pm  (all freight must be removed by 1:00 pm)

*Installation must be complete by noon on Sunday, Oct. 26. The Exhibit Hall will be closed from noon to 3:00 pm to allow for setup of the opening reception.

Promote your participation

MGMA is pleased to offer resources to help you promote to clients and prospects your presence at the MGMA 2014 Annual Conference. Invite them to visit your booth and enjoy this extraordinary event with you. As part of your invitation to clients and prospects, ask them to enter the discount code EXHSAVE when registering for the conference, saving them 15% off the standard registration fee.

Web toolkit  Social media toolkit



Register today for the MGMA 2014 Annual ConferenceEach exhibiting company has access to two complimentary exhibitor badges per 10' × 10' exhibit space. For example, one 10' x 10' booth receives two badges and a 10' x 20' booth receives four badges. All exhibitor representatives must be registered with MGMA and wear an exhibitor badge at all times during Exhibit Hall hours.

Exhibitor registration includes entrance into the Exhibit Hall, lunches, refreshment breaks, sessions and other conference functions. Exhibitors can request additional badges through the online registration system. Badges are non-refundable, but are transferable. Pricing for additional badges:


Additional Badges Early Bird Rate
(Prior to Friday, Sept. 26)
Standard Rate
(After Friday, Sept. 26)
Within MGMA Room Block $350 $500
Outside MGMA Room Block $450 $500



Experient - Official Housing Provider for MGMA conferenceExperient is the Official Housing Provider for the MGMA 2014 Annual Conference. MGMA has worked diligently with the hotels in Las Vegas to establish room blocks for attendees and exhibitors. Improper solicitation of hotel reservations from any company or housing provider other than Experient is not approved by MGMA.

Reservations made by unaffiliated organizations may appear to be for lower rates, however they may be illegitimate, have unreasonable cancellation or change penalties, or be completely non-refundable. Please be aware of, and report any unauthorized solicitation to MGMA.

Here is a list of known housing pirates:

  • Corporate Booking Services
  • National Travel Associates
  • Global Housing Services, Corp.
  • Global Travel Partners
  • BookMyRooms
  • Trade Show Housing


Hotel reservations:

Register today for the MGMA 2014 Annual ConferenceExhibitor housing reservations are available through online registration. You can select hotel dates and search all available hotels. A credit card guarantee is required for all hotel reservations.

You will have the option to download all hotel confirmations as an Excel spreadsheet and/or email a confirmation to each individual. You can also modify or cancel reservations.The deadline to book individual hotel rooms is Friday, Oct. 3, 2014.


New this year:

  • All exhibitors staying in the official housing block will receive five additional priority points!
  • All exhibitors using the MGMA housing block will receive a complimentary five-day unlimited monorail pass (a $43 value), available upon checking in at the conference registration desk in the Las Vegas Convention Center. Reservations must be made in the MGMA block by Oct. 3, 2014.
  • All guests booked in the Las Vegas Hotel (LVH) room block will have a chance to win a suite upgrade and round trip limo transfer to/from the airport/hotel.  As an added value, the LVH will also give guests “savings vouchers” to use in the hotel.  These vouchers will be issued at time of check-in ONLY to those guests booked in the MGMA room block.


Updated housing policy. Please review carefully:

  • Cancellations received after Friday, Sept. 12, 2014 will incur a $200 penalty per reservation
  • Hotel modifications/additions/cancellations must be received in writing via email directly to Experient (no phone calls) through Friday, Oct. 3, 2014. After Oct. 3, cancellations must be made directly through your hotel. Please do not contact your hotel directly prior to Tuesday, Oct. 7, 2014. It will take a few days to update the hotel’s inventory.
  • Hotel cancellations must be made no later than 14 days prior to arrival to avoid a full night's room and tax penalty, in addition to the $200 MGMA cancellation penalty.


Group block housing:

If your company wants to hold a block of rooms (10 rooms or more) or book suites, complete the online form or email Lilly Santor at Experient. By submitting your room block into our online system, rooms will be assigned on a first-come, first-served basis. You will be asked to submit your desired hotel choices, ranked in order of preference. If your first preference is not available, you will be placed in your second- or third-choice hotel. In light of these factors, we recommend completing your block request at your earliest convenience.

Please complete the online form on or before Wednesday, June 18, 2014. The individual names for the reservations need to be received by Friday, Sept. 5, 2014, in order to receive the contracted MGMA14 group housing rate.


Included with your booth

The following items are included with each 10' x 10 booth purchase:

  • Two complimentary exhibitor registration with each 10’ x 10’ booth purchase
  • Online booth promotion in the Exhibit Hall Planner
  • Booth drape: 8 feet high in the back, 3 feet high on the sides
  • Company listing in printed attendee materials if contracted by the deadline



Contact Us

Call MGMA at 877.275.6462, ext. 1836  Call us at 877.275.6462, ext. 1800

Email an MGMA Account Manager  Email an Account Manager

Submit a MGMA contact form  Submit a form:

© 2003 - 2015 MGMA. All Rights Reserved
Terms & Conditions | Privacy Policy | Admin
104 Inverness Terrace East, Englewood, CO 80112-5306