Overview Exhibitor info Advertising and sponsorship
MGMA 2014 Annual Conference
Exhibit Hall floor plan 2014 exhibitor contract Exhibitor prospectus Service kit
Exhibit Hall location
Expanded Exhibit Hall hours
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
North Halls 1-4
Sunday, Oct. 26: 4:30 pm-6:30 pm
Monday, Oct. 27: 9:00 am-2:00 pm
Tuesday, Oct. 28: 9:00 am-2:00 pm
Experient is the Official Housing Provider for the MGMA 2014 Annual Conference. MGMA has worked diligently with the hotels in Las Vegas to establish room blocks for attendees and exhibitors. Improper solicitation of hotel reservations from any company or housing provider other than Experient is not approved by MGMA.
Reservations made by unaffiliated organizations may appear to be for lower rates, however they may be illegitimate, have unreasonable cancellation or change penalties, or be completely non-refundable. Please be aware of, and report any unauthorized solicitation to MGMA.
The following items are included with each 10' x 10 booth purchase:
Two complimentary exhibitor registration with each 10’ x 10’ booth purchase
Online booth promotion in the Exhibit Hall Planner
Booth drape: 8 feet high in the back, 3 feet high on the sides
Company listing in printed attendee materials if contracted by the deadline
Reserving and installing your booth
When can I purchase a booth for next year’s annual conference?
Today! Go to the online exhibit contract for the MGMA 2014 Annual Conference. A 50 percent deposit to hold your booth space is required at the time of booth assignment.
How is booth space assigned?
Booths are assigned on a first-come, first-served basis.
Early registration and on-site booth selection for the MGMA 2014 Annual Conference took place at the 2013 Annual Conference in the Exhibitor Sales Office during assigned appointment times (based on priority points earned).
When will I receive my exhibitor service kit?
Your organization’s primary exhibit contact will be supplied with a link via email on Thursday, June 12, 2014, when the exhibitor service kit is available online.
The service kit will include a list of MGMA-approved suppliers. To ensure the best conference experience and service, please plan to work only with these approved suppliers.
What additional items should I include in my budget?
While booth extras are not included in your exhibit contract, we recommend that you include them in your show budget. More detailed information will be available to contracted exhibitors in the exhibitor service kit, which will be available online June 12, 2014 (your organization’s primary exhibit contact will be supplied with a link via email).
We suggest that you include these booth extras in your budget:
Carpet (mandatory in every booth)
$161 per 10’ x 10’ booth space
$143 additional for padding per 10’ x 10’ booth space
$260 for two chairs and a 6-foot draped table
$130 for 120-volt service (single outlet, 5 amps)
Shared Ethernet with one public IP address
$1,195 (ordered from the convention center’s official vendor)
$150 per additional IP address
Lead retrieval system
$499 for three activation codes
Booth cleaning services
$50 per day, per 10’ x 10’ booth space
NOTE: All prices above are estimates based on MGMA 2013 Annual Conference costs. Estimates are provided for budget and planning purposes only. Final pricing and package availability will be included in the exhibitor service kit .
At the conference
Where can I find exhibitor hotel reservation information?
Exhibitor hotel accommodations will be available in the service kit. For details on reserving a block of 10 or more rooms, please contact Leah Berman at 877.275.6462, ext. 1253.
If you receive a phone call regarding room reservations, it is not from our official housing bureau. Rooms secured outside of our official housing bureau cannot be guaranteed and are at your own risk. Please contact us with any concerns.
What if I need more than my allotted number of exhibit registrations?
If you would like to bring additional personnel to staff your booth, there is an additional fee. The service kit will include additional details.
What are the cancellation rules and policies?
Exhibitors may cancel by contacting their account manager.
A 50 percent non-refundable deposit is required at the time of booth selection for all contracts submitted on or before April 30, 2014.
Payment in full is required at the time of booth selection for all contracts submitted on or after May 1, 2014.
No refunds are available after May 1, 2014.
All cancellation rules and policies are outlined in the exhibitor contract.